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Exhibitor Info

Exhibitor Layout & Maps
Exhibit Space Pricing
Exhibitor Application
Contracted Exhibitor Info

The Indiana Hardwood Lumbermen’s Association is excited to welcome you to the Hoosier Hardwood Festival! This celebration of Indiana’s most renewable resource, the hardwood lumber industry, is scheduled for August 25-27, 2023 at the Boone County Fairgrounds, located just 10 minutes northwest of Indianapolis!

Our three day event will showcase logging equipment, heavy machinery, chainsaws, sawmill equipment, woodworking equipment and tools! Industry pros, hobbyists and landowners can benefit from education sessions and live demonstrations! While everyone will enjoy the lumberjack shows, woodworkers, artisans, crafters, beer garden, festival food and live entertainment!

With many acres available at the Boone County Fairgrounds, there will be plenty of opportunities for your brand to engage our festival-goers in the midst of all the fun & excitement!

Check out our event maps and exhibitor details below! If interested, feel free to fill out an application! We hope to see you there!

Festival & Exhibitor Space Maps

Get a lay of the land with our festival event map or scout out your ideal location via our exhibit area maps below!

Grounds Map

Outdoor Exhibit Spaces

Indoor Exhibit Spaces

Food / Bev Vendor Spaces

Exhibit Space Pricing

The Hoosier Hardwood Festival offers exhibit space from as small as 10′ x 10′ indoors and up to 1,000s of square feet outdoors for large equipment and machinery! IHLA members receive an approximately 25% discount on most exhibit spaces. Check out our pricing list below.

Outdoor Exhibit Space Pricing

100′ x 50′

  • $2,100 Base
  • $1,575 IHLA Member

50′ x 50′

  • $1,575 Base
  • $1,210 IHLA Member

25′ x 25′

  • $1,050 Base
  • $790 IHLA Member

Outdoor Concessionaire Pricing

Food & Beverage Trucks / Trailers

  • $260

    Marketplace Exhibit Space Pricing

    Commercial Exhibitors 10’ x 10’

    • $525 Base Price
    • $395 IHLA Member Price

    Commercial Exhibitors 20’ x 20’

    • $1,680 Base Price
    • $1,260 IHLA Member Price

    Retail / Cash & Carry Exhibitors 10’ x 10’

    • $420 Base Price
    • $315 IHLA Member Price

    Retail / Cash & Carry Exhibitors 20’ x 20’

    • $1,340 Base Price
    • $1,005 IHLA Member Price

    Handmade Products & Not-For-Profit Exhibitors 10’ x 10’

    • $260 Base & IHLA Member Price

    Handmade Products & Not-For-Profit Exhibitors 20’ x 20’

    • $840 Base & IHLA Member Price

    Corners are an additional $100

    Exhibitor Application

    If you would like to become an exhibitor at our event, please fill our our online application below or download our PDF Exhibitor Kit with application included via the button link below. Please note, you will be required to enter credit card information to submit your application.

    Download Exhibitor Kit PDF

    If you aren’t ready to place your deposit yet, but have additional exhibit space inquiries, please contact Donell Heberer Walton at 317-908-3815 or donell@suburbanindyshows.com

    Exhibitor Application

    Exhibitor Company & Contact Info

    Please let us know some details about your business and who the primary contact will be.

    Exhibitor Space Choices

    Let us know what sizes / areas of our event in which you'd like to exhibit.

    Outdoor Exhibit Space details

    Large outdoor exhibit spaces do not include electricity, ID signs, pipe & drape. They do included 10 tickets, promotion, and listing in show directory.

    Marketplace Indoor & Outdoor Exhibit Space details

    Marketplace exhibit spaces include electricity, ID Sign, pipe and drape, credentials, 10 tickets, promotion, listing in show directory and secured facility.

    Exhibit Space Preferences

    Please reference the event maps / floor plans above for specific exhibit space numbers. We will do our best to accommodate your requests. But no space requests are guaranteed.

    Payment Information

    Enter credit card info and authorization details. Note - there is a 3% processing fee for CC transactions.

    Sign Here

    Contracted Exhibitor Info

    Thanks for being an exhibitor with us for the upcoming Hoosier Hardwood Festival. Below you will find some helpful information and links for your time at our event!

    Exhibitor Forms / Info

    Health Department Info Brochure
    Health Department Permit

    Hotel Partners

    We have secured discount rates at nearby hotels. Please see below for details and a booking link!

    Hampton Inn Indianapolis NW/Zionsville

    Nightly Rate: $114
    Booking Link: https://group.hamptoninn.com/2oafqw
    Group Name: Indiana Hardwood Festival
    Group Code: CHHIHF

    Holiday Inn Express - Whitestown

    Nightly Rate: $119
    Booking Link: Click here to book - To use the booking link, just click on it, enter your dates of arrival and departure, click on the orange "search" or "book" button, and book!
    Group Code: HHF